3 Visual ChatGPT and Automation Tips

One of the most common questions I get is about what to automate and use cases.

X (Formerly Twitter) question on Zapier use-cases

I thought I'd share one simple tip so you can quickly find personalized automation ideas.

I thought I'd share one simple tip so you can quickly find personalized automation for distributing content.

What You Will Learn 🌀

  • Discover content distribution automation ideas

  • Quickly document workflows

  • Auto-generate optimized image alt text

If you want to streamline your content creation process, you’ll find some helpful tips here.

Requirements: ChatGPT-4

  • Web-Browsing Feature

  • Visual ChatGPT

For more information, read OpenAI's official page.

Find Automation Opportunities 🕵️‍♀️

Without distribution, all your hard work is for nothing. Creating content already takes huge chunks of your time.

And if you’re manually reposting your content across social media platforms, then you’re spending lots of time on more low-leverage tasks.

(and you’re probably aware of this)

Alright, so where do you start in identifying these automation opportunities?

Using ChatGPT for Automation Workflows

With ChatGPT, you can generate a list of potential automation workflows specifically tailored to your needs.

Activate the Web-Browsing Feature:

  • Turn on the web-browsing feature in ChatGPT.

Interface options for ChatGPT platform displaying available model versions and features, including 'Browse with Bing' and 'DALL-E 3' in beta.

This feature enables ChatGPT to access the web and provide sources.


Generate a list of {20} Zapier automation ideas to distribute my content with {SOFTWARE/APP NAME}

Here, we’re instructing ChatGPT to search for Zapier automations and a specific use case (distribute content).

  • Replace the variables inside the curly braces and experiment with different use cases.


List of 20 Zapier WordPress automations for content distribution on various platforms.

Zapier automations content sharing from WordPress to social media and other platforms.

  • Review the list generated by ChatGPT.

  • Pick out the automations that resonate pique your interest

You get a list of actual Zapier automation use cases and templates you can duplicate.


Quickly Document Workflows with Visual ChatGPT

DALLE-3 Prompt: Solopreneur dreading thinking about documentation

The Problem with Documentation

Anyone who tells you they enjoy documentation is lying 🤣

Documentation is time-consuming and a hassle.

But trying to fix an automation months later without it is 100x worse.

And if you want a business that won’t fall apart the minute you take a vacation and would prefer it being an asset, then you need documentation.

Visual ChatGPT makes the process of documenting your workflows so much easier.

Note: We will be using two prompts in the same ChatGPT window.

Here’s how:

  1. Take a screenshot of your Zapier automation.

  2. Copy and paste PROMPT #1


The screenshot of my workflow and the prompt

Copy and paste the prompt below


As a Zapier expert, explain what this Zap does. Be confident. Use Zapier terminology but give a concise definition for context. 

State the benefit and how it works.

{Paste your Zap workflow IMAGE}

TIP: Make sure your Zaps have descriptive titles or else ChatGPT will make assumptions


Review & make final edits

It's a bit wordy, but no biggie.

What used to take me at least 30 minutes can now get 90% of it done in 5 seconds.

Now, in the same chat window, let’s create documentation using this template.

First, I’ll show you a screenshot of my prompt and the template I provided ChatGPT.

Then, I’ll share the template link so you can duplicate it and use it yourself

ChatGPT Prompt #2 with Workflow Template

Workflow automation documentation for Typefully, Google Docs, and Airtable integration.

Screenshot of the automation documentation template

In the same chat window, use prompt #2 so ChatGPT fills out the template.

PROMPT #2 🗯️

Thanks, now create documentation for this workflow automation using the following template and fill it in:



The output hits the mark ~85% of the time requiring a few minor edits.

Free Downloadable Resources

Generating Optimized ALT Text and Captions in 5 Seconds

An often overlooked aspect of SEO is optimizing ALT text and captions for your images, which helps improve the SEO performance of your content, making it more discoverable by search engines.

Use this prompt to generate ALT text and captions for your images.



Generate ALT text and caption for the image I've provided. Ensure they are concise, descriptive, and tailored for SEO. They provide contextual information while incorporating keywords to improve search engine ranking.


Using the same Typefully to Airtable workflow from before. I paste or upload an image and include the prompt:

Zapier Workflow illustration showcasing content publishing and management tools.


ALT Text and Caption generated by Visual GPT feature

Now we’re cooking!

Are they perfect? No… but it beats trying to figure it out on your own!

Additional Tips:

  • Modify the prompt to generate 3 versions of each (ALT and captions), so you have more options to choose from.

  • Use HubSpot’s article and include some of the tips inside your prompt

  • ChatGPT loves to label text. Include this to remove the labels for easier copy and pasting

What You Learned

  • Identify Zapier automation opportunities with ChatGPT.

  • Simplify documentation using Visual ChatGPT.

  • Boost content SEO with optimized ALT text and captions.

New to automation? Start here

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Talk soon,

Mike 🧪🔨

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