Streamline Your Work: Automate Daily Tasks with ChatGPT
How I Made ChatGPT a Core Element in My Daily Workflow
Mike Cardona
August 27, 2023
Why ChatGPT Hasn't Solved All Your Problems—Yet
Even with the advances in AI and ChatGPT, why does it still feel unproductive?
You might be stuck in a loop of crafting the same ChatGPT prompts or hunting down past responses.
What if you could finally make ChatGPT part of your daily workflow without feeling like you’re just wasting time?
The Answer: VOICE
Introducing VOICE—a framework I created (inspired by David Jenyns) to help integrate ChatGPT into your day-to-day tasks.
Why VOICE Is a Must-Have
Amplifying Your Focus
With VOICE, you can offload repetitive tasks to ChatGPT. This lets you zero in on those high-leverage tasks that make the most impact. Trust me, your biz will thank ya for it.
The Magic Behind VOICE
VOICE framework marries AI with your everyday workload. Whether it's content creation, documentation, or customer service, VOICE paves the way for more meaningful work.
If you're looking to outsource tasks and make the most of AI, you'll need a straightforward system that anyone (like your VA) can follow. Using this framework can help you achieve just that.
The VOICE Playbook: A Hands-On Guide
Turning Theory into Action
The first signal that you need VOICE is a pattern of repetitive tasks.
You know, like rewriting ChatGPT prompts or following a recurring process. That's your cue to adopt the system.
Once you’ve recognized the need you can execute the framework.
Voice: Use AudioPen or Otter.ai to capture your current processes or extract transcripts from a Loom or Descript video tutorial.
Organize: Make a “Priming” template and organize your templates in a tool like Notion or Google Docs.
A priming template is like a recipe card that kick-starts tasks, saving time and ensuring consistency.
I’m using Notion since it’s easy to create templates.
Click to view Priming documents I’ve created
Implement: Test the system. Make sure your template or prompt captures all essential details.
Check: Review the AI output. A pro tip: Have a "brand voice guidelines" template to keep the output consistent with your brand.
Enclose: Publish your AI-created content and keep it in an archive for future use.
Real-World Example: Publishing YouTube Videos
Let’s say, I run a YouTube channel and publish weekly YouTube videos, let’s break down how VOICE can simplify that:
Voice: Extract an audio transcript from the YouTube video I’m publishing using a Loom video I recorded for this post: “Automate and Streamline Your Newsletter Sponsorships”.
Organize: In Notion, build a structured ChatGPT prompt (priming template) for creating YouTube videos and their required elements.
Click to view an example of a YouTube Priming ChatGPT Prompt Template I’ve created
YouTube ChatGPT Prompt Priming Template
Implement: Insert the prompt into ChatGPT to generate the required elements and then paste the transcript I’ve extracted from the Loom video (aka YouTube video I’m publishing).
ChatGPT will then extract what I need using the Priming template I’ve provided – essentially doing 90% of the work!
Output Part 1
Output Part 2
Beautiful, eh?!
Check: Examine the output and make adjustments as needed. Make sure not to skip this step! ChatGPT is great, but it’s not perfect.
Enclose: Publish and store the details for easy finding or future use.
Now, every time I publish a YouTube video, I just follow the VOICE framework. Easy peasy!
Why VOICE is a Game-Changer for Solo Entrepreneurs
Putting an End to Manually Repeating the Same Tasks
VOICE allows you to integrate ChatGPT and AI into your workflow, freeing you up to focus on high-leverage tasks and grow your biz.
You can use the VOICE framework to create repeatable processes and systems using ChatGPT + execute them as well.
Next Steps
Note down any repetitive steps in your workflow. Are you publishing a weekly newsletter or creating content on Linkedin or Twitter? Start documenting those steps. Using Loom to record a walkthrough might help, as you can then use the transcript to form your ChatGPT prompt.
Craft your essential ChatGPT priming templates. Don't overwhelm yourself by trying to create them all at once. Just focus on the ones pertinent to your immediate workflow and expand from there.
Get started with the VOICE framework. Perfection isn’t the goal, but taking action is. Customize the framework to your needs—it’s designed to be flexible.
I’d love to hear what you think. Please reply to this email if you have any questions or feedback!
Here is Part 2 of 3 of this series: What Are Priming Templates?
– Mike
Thank you to this week’s Sponsors* 🙂
SiteGPT*: SiteGPT lets you easily create a personalized ChatGPT-like chatbot that is trained on your own website content.
Nureply*: Automate finding customers, reaching out to potential buyers, and even idea validation with AI-powered cold emails with Nureply
Client Onboarding Automation [FREE Automation Template]: If you’d like to double your client lifetime value then nailing your onboarding is KEY. If you work with clients, steal this client onboarding automation template (Make.com).
Create 90-Day Content Library System with ChatGPT [ICYMI]: Last week I shared this ChatGPT template to help you build a 90-day Content Library in seconds with this ChatGPT Mega Prompt (Josh Spector style).
Your Ultimate Solution to Email Overload [ICYMI]: Is your inbox a black hole consuming all your time and sanity? Automate it with the free template.
If you're thinking of starting a newsletter, I highly recommend beehiiv. I've been using it for a few months and waited a bit before recommending them — can’t say enough about them.
Thinking about making a switch?
Feel free to email me any questions you have.
What did you think of this post?Your feedback is valuable and helps me create better posts for you! |
Talk soon,